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Reducing the file size of a document that contains images

Some of your images may have a high ppi (pixels per inch) when imported in a Word document, which results in a large Word-file. There are several possible causes:

  • The image was originally larger, but after importing in Word, it has been resized.
  • The image has been cropped in the Word editor. This way, you can only see a part of the original picture. But that doesn’t mean that the data of the original file has been reduced.

When printing the Word file on paper, this high ppi count and extra data is not very useful. Furthermore, the images can slow down your document considerably.


To reduce the file size of your Word document, follow these steps:

  1. File > Save As.
  2. Double-click This PC.
  3. In the opened dialog box, click Tools.
  4. In the opened menu, click Compress Pictures.
  5. Now choose the options you like.
    For example: if you want to minimize cropped images, select the checkbox Delete cropped areas of pictures.
  6. Choose the ppi at the box Target output and press OK.
  7. Save your document.

If you save the altered document, the original document will be lost.

word/reduce_file_size.txt · Last modified: 2017/03/31 13:38 (external edit)