Metadata is of essential importance when organizing information. By correctly creating and applying metadata you can make it easier to search through information which is relevant to your company or organization. This way, you can add digital identifying criteria to your documents, which help you organize your resources in a digital information architecture.
Metadata is data that provides information about other data. That information can contain a lot of things:
Metadata of documents are not set in stone. As the owner of a document, you can add and delete metadata as you wish. But it is essential, when saving documents in an organization or company, that there is one administrator who created well-thought rules.
Some examples of common metadata include:
These examples occur frequently when applying metadata. But you can add different types of metadata to files if you think that is necessary. For example: if you’re working in Photoshop, Lightroom or other graphic editors, it is not uncommon to add metadata that apply to the size of the picture or the location where the picture was taken.
But you can even go further: Which mood does this picture provoke? The possibilities with metadata are infinite.
The possibilities may be endless, but they are bound by international standards. The most important of these are the American National Standards Institute (ANSI) and the International Organization for Standardization (ISO). The most exalted metadata standard is ISO/IEC 11179 Metadata Registries (MDR).